Communications Paper on Speech Preparation Reflection

Communications Paper on Speech Preparation Reflection

An Informative Presentation

An informative presentation denotes a fact-anchored form of speech that seeks to educate the audience concerning a particular subject. An informative presentation ought to have a thesis statement as well as a dependable source for every fact and claim. Informative presentations are common in businesses and industries as verbal and visual correspondents of written reports. Since the sharing of information is an incredibly significant component of all businesses, informative presentations play a crucial role in conveying the necessary information for the selected audiences with the intention of accomplishing a set function or objective. Informative presentations are usually recognized by their basic use or meaning; they are mostly methodical and entail a coherent assessment of details. At times, they just report the facts devoid of any form of analysis, though they still demand the communication of information in an apparent and brief manner.

Though a presentation might have a conclusion, suggestion, or even a request to accomplish, the expression of the assessment is the basic role. In some instances, an informative presentation may employ pictures, slides, projectors, or other kinds of visual support that facilitate the accurate conveyance of information. Informative speeches might center on general details, for instance, an account of past occurrences, or applicable knowledge, for example, educating the audience on the process of baking bread. The common drawbacks in the delivery of informative presentations are witnessed in cases where the presenter speaks fast or gently, looses touch in the provision of speech, uses clearly prejudiced sources, or burdens the audience with too many details, to mention only a few.


Speeches of description generate an apparent illustration in the mind of an individual concerning an object, individual, location, or animal. For instance, archeologists who have identified some prehistoric people or components of their culture, or  paleontologists who are convinced that they have discovered a new West African Black Rhinoceros skeleton might employ a speech of description to notify an interested audience regarding their present discoveries. On the contrary, a speech of explanation intends to provide a given elucidation of the condition of a given subject matter. On this note, speeches of explanation may entail the forms of information sharing carried out in industrial conferences. In most instances, speeches of explanation employ visual aids that offer the audience a vivid representation of the specific data or figures that relate to an issue. In this regard, they offer a means of condensing exceedingly intricate data into an effortlessly retainable bundle for the audience.

Unlike the speeches of description and explanation, speeches of demonstration offer a guide or explanation of the process of accomplishing things. One form of a speech of demonstration takes place in a lecture with the educator elucidating the progression of coming up with a bibliography. Similar to the majority of informative speeches, a speech of demonstration has the likelihood of employing visual aids that demonstrate to the audience the approach of proceeding from one step to the author in the course of a given action. Visual supports assist the audience in the retention of presented information and boost the probability that they will comprehend the information as a whole.

Audience Analysis

An audience denotes a person or a group of individuals who gather to pay attention to a speaker. In most instances, the speaker offers much information as the audience keenly pays attention, usually devoid of the chance to ask questions or reply via feedback. In a few occurrences, the audience might be given the opportunity of asking questions or reacting openly through clapping, booing, applauding, or giving comments. The moment people are speaking, the desire of the audience is to comprehend and react suitably to the things that are being put across. It is important to consider one’s audience when creating a presentation to understand their interests, anticipations, and mood with the purpose of accomplishing the set objective. This enables the speaker to inform, educate, convince, or amuse the audience remarkably.

Knowing the Audience

Knowing one’s audience establishes the way one conveys a presentation on a chosen issue as the speaker comprehends the recipients of the information, which enables him or her to carefully prepare the message and grasp what is to be articulated to a satisfying degree for the listeners. One of the practical gains of carrying out an audience analysis is the prevention of the speaker from giving the wrong information, for instance, presenting a joke that upsets some listeners. Another practical gain is assisting the speaker in presenting the information in a language that the listeners understand and sticking to what is of importance to them. In audience-centered communication, the speaker should seek to understand the main demographics of the listeners, for example, sex, culture, age, spirituality, level of education, and ethnic background, to mention a few. For instance, when it comes to public speaking, the speaker focuses on giving information to and for the audience; therefore, comprehending the concerns of the audience is a crucial section of ensuring the satisfaction of the listeners.